In each helper column, add a formula to calculate grouping levels/intervals. Create a new workbook using either of the following methods: The keyboard shortcuts “Ctrl + N” or “Alt, F, N”. Therefore, the result of a formula can be different if filters have been applied to a table, or if the values are calculated based on other aggregations that might be filtered. To group dates by weeks, select Days in the By area of the Grouping dialog box and enter 7 in the Number of days field below the list. For example, to group by day, we will select Day, enter the Starting and Ending date, and then, click OK. Group data In the PivotTable, right-click a value and select Group. It's difficult to cover every situation but, generally, these problems can be avoided by: However, I briefly mention 5 issues that may cause the cannot group that selection error or the greyed-out group buttons: Microsoft introduced the time grouping feature in Excel 2016. You can't group Items for an OLAP “source that doesn't support the CREATE SESSION CUBE statement”. By default, the pivot table will offer a Grand Total column, as shown in Figure 4-55. Notice how: When you create a Pivot Table, Excel generally makes a copy of the entire source data. United States of America: Pearson Education Inc. Jelen, Bill (2015). You can also automatically group Items by using commands in the Ribbon or keyboard shortcuts. Here are the steps to follow: 1. You can do this in different contexts and with different types of data. However, in any case, you can access the Pivot Table Wizard with the keyboard shortcut “Alt, D, P”. Even if you can use time grouping, there are cases where this feature won't be the right tool your job. Excel immediately ungroups the Items within the group. There are cases where determining the data you use to fill the blanks is easy. Confirm that the scope of the name is “Workbook” and the range to which the name refers to is correct. Ungroup all Items within the newly-created Field. The count displayed represents the number of records per... Pivot tables have a built-in feature to group numbers into buckets at a given interval. As explained by Excel guru John Walkenbach in the Excel 2016 Bible: One of the most useful features of a pivot table is the ability to combine items into groups. The idea is of a dummy value is to have a missing value code that has some logical meaning. In the example shown, a pivot table is used to group colors into two groups: Original and New. Software: MS Excel 2016. These results look as follows: Excel assigns default names and labels to any newly created Fields or groups. Just drag your salary in row section from your above data set. Move the Date Field from the Pivot Table Field List into the Rows Area. Finally, I include a basic introduction to the limitations when grouping Items in Pivot Tables based on OLAP sources. Click on Group. The solution to a cannot group that selection error or greyed-out group buttons caused by blanks is (not surprisingly) to fill in the blank cells. Right-click on any of the salaries. The results I obtain in the examples we're working with are the same regardless of which process of automatic grouping (through a contextual menu vs. the Ribbon) I use. If you automatically group Fields with time grouping, Excel assigns default names and labels to the newly created Fields and groups. There are reports Microsoft may add the possibility to turn off time grouping from the Excel Options dialog (which I explain below) to the stand-alone version of Excel. Here is a